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Checking proofs

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You will receive an email to tell you that your proofs are available for proofreading. You can then download the proofs as a PDF file. Please check your proofs carefully. It is the responsibility of the corresponding author to check these against the manuscript and approve or amend them. A second proof is not normally provided.

If you would like to return a PDF showing your corrections, please ensure that all corrections are marked up using the Annotations tools in the Commenting pane. The PDF should not be edited directly. Any edits that are made directly to the PDF proofs will not be visible to us and cannot be incorporated into the final published article. Taylor & Francis cannot be held responsible for any corrections that were not included due to PDF proofs being edited in this way.

Taylor & Francis cannot be held responsible for uncorrected errors, even if they are introduced during the production process. Once you have approved the proofs or sent corrections and they have been added to the article, it will be considered ready for publication.

Some guidance notes and tips:

  • We would not expect authors to make more than 30 corrections. A global correction (indicated by a sticky note on the PDF: see counts as one correction. You should only correct typographical or factual errors. Do not make trivial changes, improve prose style, add new material, or delete existing material. Corrections at this stage are expensive, and new errors may be introduced. We reserve the right to charge you if your corrections are deemed excessive. If you are unsure whether changes are acceptable at this stage, please contact your production editor.
  • Please note that if you mark up your corrections on the PDF, these will be clearly displayed in the Comments pane of the PDF. Secondary annotation is not required to draw attention to your corrections.
  • Please note that between acceptance and proofs, your paper has been copy-edited and converted to XML. Your accepted manuscript version is therefore no longer the most recent version of your paper, and may differ from the typeset manuscript in places. Please do not edit and resupply your source files – we cannot accept corrections in this form.
  • In some journals, the content changes made at copyediting will be shown using tracked changes. Inserted text is shown in red font and revisions with a red indicator . Changes can also be viewed using the list comments function. To correct the proofs, insert or delete text following the instructions, do not add comments to the existing tracked changes as these may be missed.
  • Adding new content to a peer-reviewed article under an old received date is generally considered unethical if that content has not been judged for its acceptability by the peer reviewers. The decision to allow such additions rests with the academic editor. The editor may suggest including a dated addendum or “note added in proof” containing the new material, which will remove the need for changes in the text.
  • Do not return your corrections in more than one format (i.e. by email and by marking comments on the PDF). If you do this, it is possible that some corrections will be missed.
  • If you wish to return multiple correction files (e.g. replacement artwork and a marked-up PDF), you will need to zip them together to upload them to CATS.
  • Read your proofs at least twice. The first time, read them against your original manuscript to check that all parts of the manuscript have been included. Then read them for sense.
  • Queries from the copy editor or typesetter will be included with your proofs, and there may be hyperlinks allowing you to go straight from the query number to the relevant place in the text. You should deal with all queries as necessary. Please add these as separate comments in the PDF, rather than replies to the author query comment, if you are returning your corrections as an annotated PDF.
  • Please contact the journal's production editor if you have any queries about your proofs; do not send these queries as part of your set of corrections.
  • Carefully check your proofs against the original text for accuracy and for proper spelling, punctuation, separation of paragraphs, order of headings, and citation of references, figures, and tables. Please be aware that spelling and punctuation may have been altered by the copy editor to match the journal style.
  • Please check that all affiliation details for all authors are present and correct. No changes – neither the addition nor the removal of a co-author – can be made to the list of co-authors after the article is accepted. (Please see
  • You have warranted that you have secured the necessary written permission from the appropriate copyright owner for the reproduction of any text, illustration, or other material in your article. (Please see Please check that any required acknowledgments have been included to reflect this.
  • Pay attention to the appropriate location of tables and figures in relation to their first mention in the text.
  • Check equations and numeric data (e.g. in tables) against the original text for accuracy.
  • Check end-of-line breaks. The systems used for page composition have their own rules for hyphenating words at the ends of lines. (In the American system, word division is based on pronunciation, whereas in the British system it is based on etymology.) Take special care with scientific terms that have hyphens as part of their structure, and equations or mathematical expressions in running text.
  • Ensure that all figures are present and that they have been numbered and oriented correctly. If any changes are necessary, you will need to supply the corrected artwork. Check halftones to ensure that labels are present and that areas of interest are visible.
  • The reference section may have been validated against the CrossRef database. Where a deposit has been made in CrossRef, author-supplied references will be compared and the reference list will have been updated, giving precedence to the CrossRef data. The majority of data in CrossRef refer to journal references (with an increasing amount of data for books).
    In the case of mismatches, we will follow CrossRef and raise a query to alert you to the change. Where data are not found in CrossRef we assume that the original is correct and no author query will be raised. Where dates and names are changed due to CrossRef validation, in-text citations will be updated to match and a query raised.
    To avoid excess queries, we do not raise queries for minor changes due to CrossRef validation, such as the addition of an extra initial for an author name.

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