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Checking proofs

Image: Checking proofs

You will receive an email to tell you that your proofs are available for proofreading. You can then download the proofs as a PDF file. Please check your proofs carefully. It is the responsibility of the corresponding author to check these against the manuscript and approve or amend them. A second proof is not normally provided.

Taylor & Francis cannot be held responsible for uncorrected errors, even if they are introduced during the production process. Once you have approved the proofs or sent corrections and they have been added to the article, it will be considered ready for publication.

Some guidance notes and tips:

  • We would not expect authors to make more than 30 corrections. A global correction (indicated by a sticky note on the PDF: see counts as one correction. You should only correct typographical or factual errors. Do not make trivial changes, improve prose style, add new material, or delete existing material. Corrections at this stage are expensive, and new errors may be introduced. We reserve the right to charge you if your corrections are deemed excessive. If you are unsure whether changes are acceptable at this stage, please contact your production editor.
  • Please note that between acceptance and proofs, your paper has been copy-edited and converted to XML. Your accepted manuscript version is therefore no longer the most recent version of your paper, and may differ from the typeset manuscript in places. Please do not edit and resupply your source files – we cannot accept corrections in this form.
  • Adding new content to a peer-reviewed article under an old received date is generally considered unethical if that content has not been judged for its acceptability by the peer reviewers. The decision to allow such additions rests with the academic editor. The editor may suggest including a dated addendum or “note added in proof” containing the new material, which will remove the need for changes in the text.
  • Do not return your corrections in more than one format (i.e. by email and by marking comments on the PDF). If you do this, it is possible that some corrections will be missed.
  • Read your proofs at least twice. The first time, read them against your original manuscript to check that all parts of the manuscript have been included. Then read them for sense.
  • Queries from the copy editor or typesetter will be included with your proofs, and there may be hyperlinks allowing you to go straight from the query number to the relevant place in the text. You should deal with all queries as necessary.
  • Carefully check your proofs against the original text for accuracy and for proper spelling, punctuation, separation of paragraphs, order of headings, and citation of references, figures, and tables. Please be aware that spelling and punctuation may have been altered by the copy editor to match the journal style.
  • Please check that all affiliation details for all authors are present and correct. No changes – neither the addition nor the removal of a co-author – can be made to the list of co-authors after the article is accepted. (Please see
  • You have warranted that you have secured the necessary written permission from the appropriate copyright owner for the reproduction of any text, illustration, or other material in your article. (Please see Please check that any required acknowledgments have been included to reflect this.
  • Pay attention to the appropriate location of tables and figures in relation to their first mention in the text.
  • Check equations and numeric data (e.g. in tables) against the original text for accuracy.
  • Check end-of-line breaks. The systems used for page composition have their own rules for hyphenating words at the ends of lines. (In the American system, word division is based on pronunciation, whereas in the British system it is based on etymology.) Take special care with scientific terms that have hyphens as part of their structure, and equations or mathematical expressions in running text.
  • Ensure that all figures are present and that they have been numbered and oriented correctly. If any changes are necessary, you will need to supply the corrected artwork. Check halftones to ensure that labels are present and that areas of interest are visible.

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