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Using third-party material in your article

Image: Seeking permission

This section provides information on applying for permission to reproduce work(s) under copyright and these guidelines are intended to help you meet your legal obligations.

If, after reading this section, you remain unsure as to whether or not you require permission to reproduce material, please discuss the matter with the journal’s academic editor or the in-house editorial contact.

You can also refer to our FAQs on using third-party material in your article.


When permission is needed

As a warranty in the Journal Author Publishing Agreement you make with us, you must obtain the necessary written permission to include material in your article that is owned and held in copyright by a third party, including but not limited to any proprietary text, illustration, table, or other material, including data, audio, video, film stills, screenshots, musical notation, and any supplemental material.

It is the custom and practice in academic publishing that the reproduction of short extracts of text and some other types of material may be permitted on a limited basis for the purposes of criticism and review without securing formal permission, on the basis that:

  • the purpose of quotation or use is objective and evidenced scholarly criticism or review (not merely illustration);
  • a quotation is reproduced accurately, either within quotation (“ ”) marks or as displayed (indented) text;
  • full attribution is given.

However, a quotation from a song lyric or a poem, whether used as an epigraph or within the text, will always require written permission from a copyright holder.

Our Publishing Agreement with you requires that you must obtain written permission to reproduce any content, especially image content, in your article, when that content is owned and held in copyright by a third party. You should also acknowledge and attribute the third party in your article. When content is not copyrighted, that is, when it is held in the public domain, you must still attribute it properly.

Please refer to the Publishers Association permission guidelines for further assistance: http://www.publishers.org.uk/images/stories/AboutPA/PA_Permissions_Guidelines.pdf

Note also that the International Association of Science, Technical and Medical Publishers (STM) Permissions Agreement, to which Taylor & Francis is a signatory, allows for reproduction without securing formal permission by signatory participants of limited portions of text and illustrations at the individual article level. For details and conditions, see http://www.stm-assoc.org/permissions-guidelines/

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What rights do you need to obtain?

When seeking permission to reproduce any kind of third-party material from rightsholders please ask for the following:

  • non-exclusive rights to reproduce the item within your article in [the named scholarly journal] targeted at a specialist academic readership with a defined circulation;
  • print and electronic rights for the full term of copyright and any extensions of copyright to facilitate reproduction of the material in the journal’s print and online editions – we cannot publish third-party material using a time-limited license;
  • worldwide English-language distribution rights;
  • if an image, 300 dpi minimum resolution. (Please refer to specific Instructions for Authors for more details.)

If you are not sure if permission is needed, please contact your editorial contact and we can help you. You will need to allow several weeks or even months for permission requests, so it is advisable to begin this process as early as possible. Please also refer to our FAQs which include guidance on special cases.

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Frequently asked questions

Find out more from our frequently asked questions section dedicated to using third-party material in your article.

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